Most people complain of not having enough time. They rush through tasks so they can move on to the next thing. But this kind of haste creates more chaos than it avoids. Instead, approach every task in three parts: Prep-Do-Review. Spend a minute or two, or even a few seconds, thinking about what you’re going to do before you do it. Ask yourself what you’re trying to accomplish and who should be involved. Then, do the task. Once completed, think about what you did and what happened. What did you learn? What will you do differently?
Besides preparation and evaluation, tasks should be split into small pieces. This article, for example, without a breakdown could be put on the to do list as “post blog entry.” There’s more to it than that, though. Broken down, it becomes “Choose topic, Write blog post, Post blog entry.” Breaking the task down means it doesn’t have to be done all at once. You can contemplate a topic while driving to a meeting. It also reminds you of the time involved in the project. It takes no time to post a blog entry, but it takes more time to write one. This gives you a better idea of what to expect and an easier time getting through the pieces.
Being thoughtful allows you to accomplish more with each task. You’ll find you have more control over the results.